Occupational form
Camp medical form
A camp medical form is the camp’s checklist so a counsellor can keep a child safe in the woods: diagnoses that matter this month, medications that must be given, allergies, swimming and high-ropes limits, and who to call. It is not a sports clearance after concussion, not a school immunization registry, and not a licence to stop a parent’s meds. Use the camp’s current PDF.
What the camp is actually asking
Can this child sleep in a cabin, take their inhaler, eat in a dining hall with nut policies, and join the activity list without a medical surprise? They need names of drugs with doses and times, anaphylaxis plans, nocturnal enuresis if it affects bunking, and whether seizures are controlled. They do not need a complete past surgical history from 2012.
Camps set their own forms. A YMCA pad is not a private canoe-trip form. Overnight, out-of-province, and wilderness trips ask harder questions about remoteness.
You are not the trip leader
If you cannot support high-ropes or scuba, say so. Do not tick “unlimited activity” because the parent is in a hurry. Do not ban swimming for a well-controlled mild asthma without a reason.
Who completes it
The child’s usual physician or nurse practitioner, or a walk-in who has the chart and the med list. Parents complete their sections (contacts, pickup, consent). Do not sign the parent’s liability waiver as if it were a medical opinion.
How to complete the medical part
- Conditions that change this session: asthma, diabetes, anaphylaxis, seizures, mental-health supports, recent concussion.
- Every scheduled med with dose and time. Camps will not “just figure it out.”
- PRN meds you agree they may give (salbutamol, antihistamine) and what should go to hospital instead.
- Allergies with reaction type. “Sensitive to penicillin” without a reaction is how they withhold a useful drug later.
- Activity limits that are specific: no scuba, swimming with buddy, no contact sports until date.
- Immunizations only as the camp form asks. School ISPA reporting is a different channel.
- Last tetanus if the form asks and you have it.
Worked example (fictional)
Camp medical — asthma and peanut anaphylaxis
Fictional 11-year-old. Do not copy into a real camp form.
Asthma: mild, budesonide 200 mcg 1 puff BID, salbutamol PRN. No admission this year. Swimming yes; if wheeze, stop and use salbutamol as on the action plan attached. Allergy: peanut, anaphylaxis 2024. EpiPen Jr two-pack with counsellor, not in the cabin trunk. Dining hall: peanut-aware table as camp policy. No seizures, no diabetes, no concussion this year. Meds at camp: inhaled steroid AM/PM, cetirizine 10 mg nightly for hay fever. Parent section completed by guardian. Not a sports PPE. Not an immunization exemption. I am the FP.
Why camps call the office anyway
- Meds listed without doses.
- Anaphylaxis with no epinephrine plan.
- “No restrictions” on a child in a walking boot.
- Parent waiver signed on the clinician line.
- Concussion last month with full contact ticked.
Draft the camp medical from the visit
In Scribeberry, open Forms, search for camp medical form, or upload the camp’s current PDF. Generate from the encounter and your notes, then review every field before you sign. Scribeberry does not pre-map this form. You still review and sign. Scribeberry does not send the form to the camp.
Frequently asked questions
Is this the same as a sports medical clearance?
No. Camp forms cover meds, allergies, and cabin life. Sports PPEs screen for conditions that make a sport unsafe. If the camp includes a contact-sport screen, complete that section honestly or attach the sports form.
Do I need to list every vaccine?
Only as the camp form asks. School immunization reporting still goes to public health. Do not skip anaphylaxis to fill a vaccine grid.
Can I refuse to sign if I have not seen the child this year?
Yes. A form from a chart you have not reviewed is how errors travel to a lake. Offer a visit.
Does Scribeberry send this to the camp?
No. Scribeberry helps you complete the PDF. The family submits it. Keep a copy in the chart if it belongs there.
Forms
